Executive Assistant

SUMMA Turizm Yatırımcılığı A.Ş

Summa Group is a dynamic and diversified international group of companies of which operationally spread to 4 continents and 11 countries since 1989. As an international contractor, Summa is declared as the 123rd largest company in the world in the field of international construction contracting by ENR. We are looking for Executive Assistant at Head Office in Istanbul.

QUALIFICATIONS

• Minimum Bachelor’s degree in Business Administration, International Relations or other related departments,
• Minimum 3 years of experience in the related positions,
• Excellent command both written and spoken French, English is a plus,
• Proficient in Microsoft Office Programs,
• Excellent time management skills with the ability to manage multiple priorities and deadlines,
• Team player, result-oriented with solid planning and organization skills,
• Ability to interact and maintain very good relationships with all levels of the organization,
• Willingness to travel domestically and internationally as required (including Africa and potentially other countries).

JOB DESCRIPTION

• Managing the Managers’ calendars, schedule appointments, depending on the Managers’ workflow, supports them and aligns their agenda with the business plan,
• Acting as the point of contact among executives, employees, clients, and other external parties,
• Organizing meetings, preparing necessary materials, setting agendas, and taking minutes,
• Arranging Managers’ travels, flights, accommodations, and transportation for business trips, and preparing necessary travel documents,
• Preparing and editing reports, presentations, and other documents,
• Supporting the executive in various projects, managing project schedules, and coordinating with relevant parties,
• Tracking, filing and keeping up-to-date of incoming and outgoing documents, and archiving all correspondences and documentation in an organized and consistent manner.