Account Payable

Six Senses Kaplankaya

Six Senses Kaplankaya presents a mosaic of architecture, history and art, and is within easy reach many famed archaeological sites. There are 141 guestrooms including six suites (75 in the main building and 66 Ridge Villas), all boasting stunning views to the Aegean Sea. Aegean & Mediterranean-inspired fresh, sustainable cuisine interwoven with Turkish elements and flavors is the overarching theme of three dining venues, introducing ‘Eat with Six Senses’ concept by sourcing local and fresh products. The expansive 10,000 square meter Spa, Fitness and Health & Healing Center offers guests and residents a truly integrative approach to optimal wellness. Six Senses Kaplankaya is an idyllic destination for celebrations. It also has facilities to accommodate team-building programs. With many excellent guest experiences on offer, the resort can customize activities to suit active guests and guests who prefer to simply sit back and relax.

Scope of Work 

As Accounts Payable, I will fully comprehend the vision of Six Senses to help people reconnect with themselves, others and the world around them and our values of local sensitivity and global sensibility, crafted experiences, emotional hospitality, responsible and caring, fun and quirky and pioneering wellness.

Sustainability, Wellness and Out of the Ordinary experiences are at the core of everything we do at Six Senses. I will safeguard these pillars and ensure full knowledge and active participation of all our brand initiatives.

Duties and Responsibilities

As Accounts Payable, I will assume full responsibility for the efficient operation in the following:·         

• Matchs invoices with purchase orders and receiving reports and check invoices as to quantity and price with other records, which are verifying by authorized person.
• Ascertains that all appropriate signatures appear in the stamp.
• Verify extensions and totals on all invoices.
• Checks all invoices for discounts and discount dates as per the contracts.
• Files invoices, purchase orders and receiving reports until they are due for payment.
• Code invoices, purchase orders and receiving reports until they are due for payment.
• Ensures creditors are paid promptly and professionally.
• Checks and prepare all payment order forms before passing the same to Director of Finance and General Manager for signature.
• Present payment order for approval before payments are done and maintain record of bank payment amounts each day.
• Enters all invoices in Logo Tiger accounting system making sure that liability is recorded for all purchases received through the end of the month.
• Totals and balance invoice register and prepare journal voucher for posting to general books.
• Reconciles balance of accounts payable (unpaid invoices) at the end of each month with general ledger balance. The vouchers register should be closed, balanced, and the recapitulation prepared by the 6th working day following the end of the month.
• Maintains proper file on paid invoices.
• Operates computers programmed with accounting software to record, store, and analyze information.
• Complys with governmental and company policies, procedures, and regulations.
• Classifys, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
• Calculates, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
• Compile statistical, financial, accounting or auditing reports and tables pertaining to such matters as expenditures, accounts payable and profits and losses.
•  Code documents according to company procedures.
• Access computerized financial information to answer general questions as well as those related to specific accounts.
• Communicates with department heads/purchasing department/cost controller and creditors/suppliers for any clarification and to answer creditors’ queries relating to invoices.
• Ensures that all creditor files are properly maintained for future references and that all the invoices are original, supported by proper documents and approved by department heads before payment processing.CCUEWA all expenses occurred during the month in the month-end closure if invoices have not yet been received.
• Prints and file all reports at the month end as per the company’s policies and procedures.
• Reconciles advance payment to supplier account to file them on monthly basis and copies to be distributed accordingly.
• Reconciles Accounts Payable trial balances with the general ledger accounts each month to ensure accurate ageing.
• Answers client’s queries promptly, professionally and efficiently.
• Performs all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures to achieve overall objectives of this position.
• Upkeep Six Senses guidelines and standards of service and operation. My performance benchmarks are maintained and exceeded.
• Strictly adhere to LQA standards and guest comments.

Qualifications

To execute the position of Accounts Payable, I must have the required qualifications, technical skills and experience in a similar role in luxury hotels with proven results and includes the following:

• Diploma or equivalent in Finance or Accounting and professional accounting body certification and at least 2 years experience in a hotel accounting role or similar setting. Hospitality diploma/degree from a recognized hospitality school is preferred.
• Technical skills include advanced MS Office, Opera, Outlook platforms and l MC, plus able to operate 10-key calculators and to perform calculations. I am also familiar with various hotel systems including POS, PMS and CRM platforms.
• Fluent in English; I understand that additional languages are preferred. 

The above is intended to provide an overview of the role and responsibilities for an Accounts Payable at Six Senses Kaplankaya It is not and does not infer that the above is an inclusive and/or exhaustive list of the duties and responsibilities inherent to the position.

Six Senses Kaplankaya is an equal opportunity employer. This policy applies to all terms and conditions of employment.