We are looking for an Executive Assistant to the CEO with the following personal and business qualifications.

If you see yourself having these qualifications then send your CV to join our growing team ASAP.

The Ideal person for our job needs to have these attributes;

1.    Deadline conscious

2.    Sense of Urgency

3.    Team Player

4.    Cautious

5.    Organised

6.    Active

7.    Pressure-oriented

8.    Enthusiastic

9.    Convincing

10.  Decisive

11.  Negotiator

QUALIFICATIONS:

*      University Graduate

*      Minimum of 5 years of equivalent experience

*      Demonstrates ability to handle confidential information appropriately

*      Exhibits excellent interpersonal and verbal/written communication skills

*      Displays excellent organisational skills and attention to details

*      Extensive knowledge of general office manners, routines and procedures

*      Highly proficient in the following software programs: Word, Excel, PowerPoint, Outlook, Publisher and other applicable software programs

*     Proficient in initiating, developing and managing projects through completion

*    Knowledgeable of state  guidelines and procedures

*    Advance English is must 

PRIMARY RESPONSIBILITIES:

*   Manage CEO’s electronic diary, assessing priority of appointments and reallocation as necessary

*   Manage CEO’s travel arrangements (including visas/accommodation)

*   Process CEO’s correspondence, ensuring that incoming correspondence is dealt with by the CEO/or on behalf of the CEO, or other staff as appropriate

*   Maintain CEO’s office systems, including data management and filing

*   Maintain records of CEO’s contacts

*   Screen calls, enquiries and requests, and deal with them when appropriate

*   Assist CEO in researching and following up with action on matters which fall within the CEO’s responsibility – chasing responses, triggering follow-up action

*   Produce documents, briefing papers, reports and presentations for the CEO

*   Organise meetings and ensure that CEO is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers

*   Meet and greet visitors at all levels of seniority

*   Responsible for looking to new stores’ locations for our expansion

*   Negotiating with Malls and superintendent about rent prices

*   Any other duties as may reasonably be required by the CEO