Operational Management Assistant

NESTLE TÜRKİYE GIDASANAYİ A.Ş.

We are currently looking for a Operational Management Assistant to join our Operational Management Team; who will mainly be responsible for providing effective, reliable support and thoughtful solutions to the various aspects of the Executives’ agenda, coordinating multifarious administrative tasks that lead to smoothly functioning executive and department positions; these tasks range from organizing and executing the interaction of the staff including meetings, conferences, processes that enable and expedite procurement and purchasing, travel arrangements and expenses and additionally; document management and editing both digital and hard form.

• Bachelors degree
• Minimum 5 years experience as an Executive/Administrative Assistant
• Excellent command of English both written and verbal
• Good command of MS Office Applications
• Strong focus on managing an Executive Agenda
• Time management skills
• Excellent Communication and Interpersonal skills
• Organizational Talent and ability to Multi-task
• Responsible, Attention to Details
• Result oriented attitude

JOB DESCRIPTION

• The directors’ tasks and agenda are executed in a consistent, thoroughly monitored, uninterrupted, secure, well-coordinated schedule
• All forms of documentation and communication pertaining to the relevant aspects of the Technical Management Department are procured, edited, archived, organized and made accessible for review and assessment by the Director
• The Directors and department staff required travel is consistently managed to ensure a punctual itinerary and reliable appropriate lodging; travel expenses and relevant details are promptly processed and submitted to AP division
• Regular division meetings are arranged and conducted in the appropriate setting and space, relevant logistics and technical support are ensured; meeting agendas are prepared and provided to participants, minutes are taken and subsequently published
• Division staff are provided necessary resources and tools such as stationery, and individual business cards; administrative courtesy gestures such as welcoming flower bouquets are arranged
• Back up support to other Department Assistants is provided when needed