Executive & Personal Assistant

IVT MÜHENDİSLİK İNŞAAT VE TAAHHÜT ANONİM ŞİRKETİ

ViTO Group is one of the leading EPC and project development companies in the energy and oil & gas sectors in Turkey and neighboring countries. Since establishment in 2000, ViTO Group has successfully executed manifold projects worth nearly USD 5 billion. ViTO Group’s subsidiary IVT, is a prominent EPC contractor in Turkey that has worked for major projects in the power generation and Oil & Gas sectors. Recent projects include the completion of piping works of several process units and the turnkey delivery of storage tanks in STAR Refinery. ViTO Group was founded by a group of entrepreneurs and investors that successfully completed numerous projects for public and private sector companies since 1990. Today, ViTO Group employs more than 700 staff, of which 10% have a technical background.

We are looking for a highly motivated “Executive & Personal Assistant” who will support our CEO in our İstanbul Office.

QUALIFICATIONS

• Bachelor degree from reputable universities,

• Minimum 5 years of proven experience as an Executive Assistant to top level of management,

• Excellent command of English, both written and spoken, (German is a plus),

• Advanced computer skills including MS Office Applications,

• Ability to organize a daily workload by priorities,

• Must be able to meet deadlines in a fast-paced quickly changing environment,

• Self-disciplined, proactive, dynamic, eager to learn and to take on new challenges,

• Team player, result-oriented with strong planning and organization skills,

• Exceptional interpersonal communication skills,

• Being flexible in working hours and have no travel restrictions,

• For male candidates, military service must be completed.

JOB DESCRIPTION

• Assisting our CEO,

• Attending business meetings and taking detailed minutes of meeting, 

• Preparing presentations and reports,

• Filing and archiving all correspondences and documentation in an organized and consistent manner,

• Undertaking the tasks of receiving calls, taking messages and routing correspondences,

• Maintaining diary, arrange meetings and appointments and provide reminders,

• Organizing travel and accommodation arrangements,

• Carrying out all personal assistant duties and responsibilities successfully.