Executive Secretary and Personal Assistant

Gizli Firma

Executive and Personal Assistant will be hired to work for Ankara Branch Office of an International Company. 

The working language is English.

JOB DESCRIPTION

• Translator role English-Turkish-English when required,
• Take the office administrator role when needed,
• Conduct procurement if required,
• Operate office equipment such as fax & copy machine, phone system, and use computer for spreadsheet, word processing, and other applications,
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals,
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs,
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions,
• Compose, type, and distribute meeting notes, routine correspondence, and reports,
• Maintaining appropriate records, files and documentations
• Handling all travel arrangements, including hotel & flight bookings, visas and airport transfers,
• Arranging and coordinating all meetings and logistics both internal and external, including dining and other events (both local and international),
• Proactively identifying and resolving manager needs.

QUALIFICATIONS

• Bachelor's degree,
• More than 5 years of executive and personal assistance experience in a dynamic work environment,
•  Excellent command of both spoken and written English,
• Spanish is an asset,
• Strong multitask skills,
• Excellent time management, organizational, and communication skills,
• Excellent command of MS Office programs
• Strong work ethic, highly responsive with a warm attitude.
• Stress tolerance, pro-active and self-motivated, willing to take responsibility,
• Excellent organizational skills and disciplined for follow-up,
• Self-starter, well-organized, extremely detail-oriented,
• Excellent time management and prioritization skills.