Exchange Programs Assistant Specialist

Koç Üniversitesi

Koç University will be hiring a Exchange Programs and Partnerships Assistant Specialist for the Office of International Programs under the Dean of Students’ with the following qualifications.

• Bachelor's degree from a reputable university
• 1-2 years of experience in event planning, high-level administrative support or similar fields
• Experience in University’s Exchange Program/ Erasmus Office (desirable but not required)
• Experience with student groups is an asset
• Budget management experience is preferred
• Strong organizational and communicational skills
• Excellent oral and written skills in English is a must
• Proficient in MS Office (especially in Excel) applications
• SAP knowledge is an asset

JOB DESCRIPTION

• Comprehensive support for all matters pertaining to Partnerships development and Outgoing Exchange Student Procedures;
• Supporting to manage designated partnership regions, developing partnership strategies and plans, linking with key institutions,
• Manage administrative processes associated with advising, nominating, and orienting students and staff members for outgoing exchange programs
• Support the EXPD Outgoing team in activities to increase the programs profile and raise awareness, through campaigns, social media activities and updating the OIP’s website. Developing marketing materials and information for the promotion of the programmes within the KU. 
• To coordinate the production of marketing materials for partnership communication, specific events/conferences and ensure that all materials are of the highest quality within tight deadlines.
• Monitoring the progress of students participating in the programs, gathering and maintaining information on our partner institutions' exchange programmes in order to adequately advise selected students
• Proposing corrective measures in case of student/OIP conflicts, notably with regard to the interpretation of the exchange programme rules and regulations;
• Responsible for the entire Erasmus grant process, including student contacts and liaising with KU’s Finance department
• Responsible for finalizing the partnership agreements on EWP and managing the online nomination processes
• Supporting, maintaining and improving relationships with partner institutions;
• Support the organization of delegation visits & representing KU at national and international events
• Responsible for reporting about the exchange programmes to other stakeholders at KU
• Perform other duties as required.